Covering letters

Length

For most roles, aim for one A4 page with three or four paragraphs. 

Academic positions may require around two A4 pages, while senior roles can extend to up to five pages. 

Structure

Make a professional impression by using a proper greeting and closing in your covering letter. For example, Dear Hiring Manager, Yours sincerely (further information on formal letter writing can be found in the Resources section below). 

Whenever possible, address the letter to a specific person by checking the job advert or contacting the company. 

Opening: Introduce yourself, mention where you found the job, and explain your reasons for applying. 

First paragraph: Express your interest in the company and the role. Show your knowledge about the organisation and sector. Align your career aspirations with the company's values. 

Second paragraph: Match your skills and experiences to the job description. Highlight relevant examples and achievements. Emphasise transferable skills if you lack direct experience. 

Closing: Stay positive and showcase your suitability for the role. Convey enthusiasm and end with a closing statement like "I look forward to hearing from you soon." 

Top tips!

• Address a named person whenever possible. 
• Proofread for spelling and grammar - get feedback from friends, family, or your Careers Adviser. 
• Include a cover letter unless instructed otherwise. 
• Customise your letter for each role and company to avoid generic content. 
• Support your statements with examples using the STAR Technique.
• Let your enthusiasm shine through!

Further support

Get cover letter writing tips at the Writing a Winning CV and Cover Letter workshop or explore our Cover Letter LinkedIn Learning Pathway for ideas and inspiration.